Academic Policies

Effective 2018

Academic Probation

If a student fails to maintain Satisfactory Academic Progress, s/he may be placed on Academic Probation (AP). The conditions of a student’s AP may:

  • Require the student to raise his/her CGPA by a set deadline.
  • Require the student to take courses during non-mandatory terms.
  • Restrict the student’s travel privileges.
  • Revoke the student’s CPT privileges.

Failure to meet the conditions of a student’s AP may result in administrative withdrawal from the program.

Action Against Cheating & Plagiarism

One or more of the following actions are available to the faculty member who suspects a student has been cheating or plagiarizing. The choice of action taken by the faculty member is guided by the extent to which the faculty member considers the cheating or plagiarism reflects the Student’s lack of scholarship or lack of academic performance in the course:

  1. Review – no action
  2. Oral reprimand with emphasis on advising to prevent further occurrence.
  3. Requirement that the work be repeated.
  4. Assignment of “Failure” for the specific work in question.
  5. Withdrawal from the course/program.
  6. Referral to the Dean of the University, as appropriate.

Appealing A Grade

Students who have questions regarding their grade who believe the grade awarded is demonstrably improper by reason of capricious or arbitrary grading should confer directly with the instructor of the course within two weeks of receiving the final grade. Complaints after two weeks are not entertained. Students who are unable to arrive at a mutually agreeable solution may file a final appeal with the Dean of Academics. The Dean of Academics will speak with the instructor and student and gather necessary information to formulate a decision. The Dean of Academics have the final decision to either change the grade or keep the grade “as is”.

Attendance Requirements

Classroom-Hybrid and F-1 students must make every attempt to be in class during all class meetings. Regular and punctual attendance, as well as active student participation, is an important part of a classroom-hybrid student’s education. Except for emergencies, students will notify the instructor twenty-four (24) hours in advance of any absences. Attendance is strictly monitored. Students may not miss 50% of class sessions or they shall be administratively withdrawn from that course and automatically receive an “F”. Students must maintain satisfactory academic progress (SAP). See SAP policy

AbsenceAction
1st Absence Student shall receive an alert from IAU by email that this is the 1st absence from class.
2nd Absence Student shall receive a warning from IAU by email that this is the 2nd absence from class.
3rd Absence Student shall receive a final warning from IAU by email that this is the 3rd absence from class.
4th Absence Student shall receive a notice from IAU by email that student is withdrawn from the course due to excessive absences. Student subsequently earns a failing grade (F) for the course.

Cheating & Plagiarism

IAU is pro-active in dealing with issues of cheating and plagiarism. Faculty members are encouraged to discuss with students academic ethics and the formulation of one’s own intellectual material. It is also the policy of IAU to impose sanctions on students who cheat or plagiarize. Students are expected to be honest in meeting the requirements of courses in which they are enrolled. Cheating or plagiarism is dishonest, undermines the necessary trust upon which relations between students and faculty are based, and is unacceptable conduct. Students who engage in cheating or plagiarism will be subject to academic sanctions, including a lowered or failing grade in a course; and the possibility of an additional administrative sanction, including probation, suspension, or expulsion.

Completion Time

Minimum Completion Time – Students must be enrolled for a minimum of 2 academic terms to complete a certificate, undergraduate degree, or master degree program. Doctoral programs must be completed in no less than two years from the date of initial enrollment.

Maximum Completion Time – Students are required to complete a degree program within 150% of the standard time of completion from the date of initial enrollment.

ProgramStandard (Yrs)
Full Time
Standard (Yrs)
Part Time
150% (Yrs)
Full Time
150% (Yrs)
Part Time
Associate Degree2.553.757.5
Bachelor Degree
5107.515
Master Degree2436
Doctor Degree364.59

Course Registration

A student cannot register for less than 3 semester units in the first session of a term.  Further, it is not recommended that a student enroll in more than 9 units per session. The course load may be challenging. Exceptions may be made on a case-by-case basis.

F-1 Students Full Time Enrollment

F-1 students are required to enroll full-time for each mandatory Spring and Fall term.
F-1 students are required to enroll full-time in the Summer term if it is the initial enrollment term.

Undergraduate full-time enrollment: 12 units
Graduate full-time enrollment: 9 units

F-1 Students Consecutive Enrollment

Upon official enrollment, all F-1 students are required to enroll and complete two consecutive sessions. F-1 students who do not maintain lawful status shall have their SEVIS record terminated. Students who do not maintain lawful status and wish to transfer to another SEVP-approved institution shall be transferred in “terminated” status.

Financial Hold

Students who have a financial balance from any completed term will be placed on a “hold”. The hold may restrict access to university services including, but not limited to, registration, transcripts, and graduation.

General Policy on Grading

It is an integral part of the teaching responsibility of the faculty to provide careful evaluation, timely assignments, and appropriate grades for each enrolled student. In the absence of compelling reasons, such as a mistake, fraud, bad faith, or incompetence, the grade determined by the instructor of record is to be considered final. Final course grades must be submitted by the faculty to the Office of the Admissions & Records no later than two weeks after the session has ended.

Grades & Grade Points

Grades prior to the implementation date (Spring Session 1, 2016) remain as they are recorded using the regular letter grades A, B, C, and D have the suffix plus (+) or minus (-) included to distinguish higher and lower performances within each of these letter grades. The letter grade F does not include the plus/minus distinction. Student performance in courses is indicated by one of following grades. Grades which carry point value, and which are used in determining the grade point average (GPA), were as follows:

PercentileLetter GradeGPA
100 – 95%A4.00
94-90%A-3.70
89-87%B+3.30
86-83%B3.00
82-80%B-2.60
79-77%C+2.30
76-73%C2.00
72-70%C-1.60
69-67%D+1.30
66-63%
D1.00
62-60%D-0.60
Below 59%
F0.00

Effective Spring Session 1, 2016, the following grade scale is as follows:

PercentileLetter GradeGPA
100-90%A / PASS4.00
89-80%B3.00
79-70%C2.00
69-60%D1.00
Below 59%F / FAIL0.00

Grades NOT used to compute grade point average:

CEC = Challenge Exam Credit
SEC = Standardized Exam Credit
Withdrawn = Withdrawn Course
Repeat = Repeat Course

Grade Reports

At the end of each session or term, notification of the student’s academic standing and report of grades achieved are provided to each student via myIAU. Grades are normally provided within two weeks following the completion of the course. If there are any unpaid charges or other penalties on record against a student, request for transcripts and class grades will be withheld unless arrangements to the contrary have been made in advance with the administration. Questions regarding grade reports should be referred to the Office of Academic Affairs.

Grievance Policy

Students have the right to address grievances to and administrative staff. Formal grievances shall be directed to the Executive Director. The Executive Director shall immediately investigate the situation and shall have the power to question persons with pertinent information, examine any pertinent materials, and question the student. Within fifteen (15) school days, exclusive of weekends and holidays, of notice to the student, the Executive Director shall determine whether a complaint shall be filed with the Executive Office. If a complaint is filed, the person against whom the complaint is filed shall receive written notice which shall include the initial report, the factual allegations, a list of witnesses and evidence, the time and place of the hearing, a statement that the accused has the right to be represented by counsel or representative of his/her choice, and an opportunity to review any information gathered by the Executive Director.

Grievance Procedure

Students have the right to address grievances to the Executive Director. The Executive Director shall immediately investigate the situation and shall have the power to question persons with pertinent information, examine any pertinent materials, and question the student. Within fifteen (15) school days, exclusive of weekends and holidays, of notice to the student, the Executive Director shall determine whether a complaint shall be filed with the Executive Office.

If a complaint is filed, the person against whom the complaint is filed shall receive written notice which shall include the initial report, the factual allegations, a list of witnesses and evidence, the time and place of the hearing, a statement that the accused has the right to be represented by counsel or representative of his/her choice, and an opportunity to review any information gathered by the Executive Director.

If no complaint is filed with the University because the allegation is without merit, the conduct is de minimus, or the evidence is insufficient, the Executive Director shall keep a record of the allegation, nonetheless. The student shall be informed accordingly.

Inactivity Policy

Students who do not demonstrate significant activity in any course in IAUonline within the first four weeks shall be administratively withdrawn from that course and automatically receive an “F”. Students must maintain satisfactory academic progress (SAP). See SAP policy.

Incomplete (I) Policy

In extreme circumstances the instructor may assign a student an “I” (Incomplete) grade. Seeking this approval is solely at the instructor’s discretion. If approved, the student will be allowed to finish the coursework in the completion plan without re-enrolling, but must finish no later than two weeks after the course has officially ended. If the student does not complete the required coursework in the required time, the instructor shall determine the appropriate grade.

Late Assignment Policy

Students are expected to meet all deadlines relative to discussions and assignments. Entertaining late work is totally at the discretion of the instructor. Each instructor can establish his/her own policy on late work. The general University policy on late work is that submissions will receive a 10% deduction for each day late and all work after the third day will receive a zero. It is incumbent on each student to plan for potential absences during the semester. The generally acceptable reason for late work is hospitalization with documentation. Work requirements, vacations, family problems, etc. are not generally acceptable excuses.

Loss of CPT/ Work Authorization

Failed Internships Courses – Students who show more than three (3) FAILS for internship courses will no longer be eligible for any future internship courses.

Probation & CPT – F-1 students who do not maintain the minimum CGPA for their enrolled program may not be eligible to register for CPT.

Probation & Summer Term

F-1 students who do not maintain the minimum CGPA for their enrolled program may be required to enroll in one or more 3-unit course each session in the Summer Term to improve their CGPA. Failure to enroll will result in termination of the SEVIS record.

Repeat Course / Grade Change

Students may repeat any course for credit for which they have received a grade below a “C”. All attempts of a given course will appear on the official transcript with the grade(s) earned. The maximum amount of times that a student can take a course is three (3) times. If a student cannot successfully complete a required course by the third time, the student must be advised and seek approval from the Dean of Academics to continue in the enrolled program.

This process is not automatic. After completing the successive attempts of a course, a student must submit to the Office of Academic Services the REPEAT COURSE GRADE CHANGE FORM and payment for each course repeated. Upon student request, when such repetition has taken place, the select course(s) will be reflected with a “REPEAT” on the official transcript. The repeated course will not be calculated into the student’s GPA or units earned.

This policy does not imply a guarantee that openings will be available in courses if and when students wish to retake them, and instructors will not ordinarily know whether a student is enrolled in a course for the second time. When a course is repeated all applicable fees apply.If the department or course number has changed since the student completed the first attempt of a course, the department offering the course will verify that the subsequent course is substantially the same and the course repeat policy may apply.

The student will be required to pay for the course again at the tuition rate as stated in the signed enrollment agreement. This will affect the Total Tuition for Program as originally stated in the enrollment agreement.

Satisfactory Academic Progress

Satisfactory Academic Progress (SAP) is defined by three things:

  1. Achieving and maintaining a required Cumulative Grade Point Average (CGPA) of 2.0 for undergraduate students and 3.0 for graduate students.
  2. Completing a minimum of 67% of courses attempted per term.
  3. Completion of a program in no more than 150% of the set program length.

At the end of each mandatory term, any student who fails to meet SAP is
subject to the following:

  • If a student fails to maintain SAP, the student will be placed on Academic Probation. The student will be advised and may be required to meet with an academic adviser in person. Failure to meet with an adviser may result in being administratively withdrawn from the program.
  • If a student fails to maintain SAP for a second consecutive mandatory term, the student stays on Academic Probation. The student will be advised and will be required to meet with an academic adviser in person. Failure to fulfill the conditions of her/his Academic Probation may result in being administratively withdrawn from the program. Student will lose CPT privileges. Failure to meet with an adviser may result in being administratively withdrawn from the program.
  • If a student fails to maintain SAP for a third consecutive mandatory term, the student may be administratively withdrawn from the program.

SEVIS Program Extension Policy

F-1 students may need to extend their F-1 status for an academic reason, a medical reason, or a designated school official (DSO) error. In these cases, DSOs can extend a student’s program of study prior to the program end date in SEVIS. F- 1 students who must extend their program end date must meet with an academic advisor a minimum of four (4) months prior to the program end date to be properly advised. Each situation will be handled on a case-by-case basis taking into account all relevant factors. Meeting with an academic advisor does not guarantee that the program end date will be extended.

Time Between Grading & Evaluation

Discussion Questions (DQ) are graded within 4 days. Examinations are auto-graded by IAUonline instantly. Graduate written assessments for courses are more complex shall be graded and returned to students typically within 10 business days. This will allow faculty ample time to review, critique, and provide constructive feedback.

Withdrawal (W)

Students who withdraw in weeks 1 or 2 two shall receive no mark on their transcript.  Students who withdraw in weeks 3, 4, 5, or 6 shall receive a “W”.  Students who withdraw in weeks 7 or 8 shall receive an “F”. Applicable refund policies shall apply.

F-1 students may not withdraw from classes if it jeopardizes full-time enrollment, as required by law. However, F-1 students who must withdraw from courses due to academic or medical reasons or leave of absence (LOA) are required to meet with an academic advisor to properly reduce course load (RCL) and are subject to the terms aforementioned. See RCL and LOA policy herein.

WeekConsequence
1No mark. Must register for another class to maintain full-time enrollment.
2No mark. Must register for another class to maintain full-time enrollment.
3“W” on transcript, refund calculated.
4“W” on transcript, refund calculated.
5“W” on transcript, no refund.
6“W” on transcript, no refund.
7“F” on transcript, no refund.
8“F” on transcript, no refund.

Maximum Withdrawals (W’s)

A maximum of 25% Withdrawals (W’s) may appear on the student’s transcripts. More than 25% W’s on transcripts will result in the student being administratively withdrawn from the enrolled program.

Degree ProgramMaximum Withdrawals (W's)
Associate Degree5 W's for 3-unit courses or a maximum of 25% of units taken with IAU
Bachelor Degree10 W's for 3-unit courses or a maximum of 25% of units taken with IAU
Master Degree3 W's for 3-unit courses or a maximum of 25% of units taken with IAU
Doctor Degree 5 W's for 3-unit courses or a maximum of 25% of units taken with IAU